Attendance Shortage Letter: Clear Notice Format
How to prepare an attendance shortage notice for a student or guardian.
An attendance shortage notice should show the recorded attendance period and percentage, explain the applicable minimum or policy, state any permitted next step, and provide a contact for correcting the record.
Use verified records
State the course, semester, period and attendance figure exactly as recorded. Avoid implying a final consequence before the authorised review has occurred.
Make the next step clear
Tell the recipient whether to meet the department, submit supporting documents, contact a tutor or respond by a stated date.
Keep the tone factual
The purpose is to communicate a record and enable action. Use neutral wording and avoid accusatory language.